Privacy Policy

The Company = Medical Wing Locums

Medical Wing Locums understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.medicalwinglocums.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

In this Policy, the following terms shall have the following meanings:

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

“We/Us/Our” means Medical Wing Locums, a limited company registered in England under company number 09843132 whose main trading address is, SPACES Building, 9 Greyfriars Road, Reading, RG1 3QS.

This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by us.

The Company’s Human Resources function is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time.  With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) came into force, changing the law.

Our Site is [owned and] operated by Medical Wing Locums, a limited company registered in England under company number 09843132 and whose main trading address is, SPACES Building, 9 Greyfriars Road, Reading, RG1 3QS.

Our Data Protection Officer is Vimbai Mathe and can be contacted by email at admin@medicalwinglocums.co.uk by telephone on 01183705001 or by post at SPACES Building, 9 Greyfriars Road, Reading, RG1 3QS.

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

The information about you we may collect, hold and process is set out below:

(a) Information collected and processed for finding you a suitable role is as follows:

• Your name
• Your address
• Your email address
• Your telephone number
• CV/work history
• Job preferences including role, geographical areas and salary
• Any other work related information you provide, for example, education or training

(b) Information in respect to individuals that have worked for us previously or `may work for us is as follows:

• Passport (if applicable, permits and visas)
• Date of Birth
• National Insurance Number
• Full detail of job offers and placements
• Outcome of DBS and security clearance for certain roles (these will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.
• Medical information (in specified cases – medical information may be supplied by a third party such as your GP, Consultant or Occupational Health)
• References (these will be from your previous employer or personal references as appropriate).
• Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
• A log of our communications with you by email and telephone

This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency.

How we use the information

The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under A above may be used as follows:

• To match your skill sets with job vacancies to assist in finding you the positions that best match your expertise.
• To put forward your details to our clients and prospective employers for you to be considered for vacancies.
• To place you with our clients and prospective employers
• To keep you informed for available opportunities as they arise
• To keep you informed of the services offered by us

The information under B above may be used as follows:

• To establish that you have the right to work
• To undertake relevant security and DBS checks as required by our clients and as permitted by law.
• To deal with any medical and health and safety issues relating to specific positions
• To put in place contractual arrangements and documentation once a role has been secured
• To pay you if we find you work

How we hold the information

All the personal data we have is stored on our database in the UK.

Disclosure of your information

• Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed.
• Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA.
• Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms.  Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
• Other trusted third parties that we may share your data with are as follows: pension scheme providers, HM Revenue and Customs, Umbrella companies, legal advisors and other companies for the purpose of undertaking pre engagement checks for the role or for paying you.

What is the legal basis for processing the information?

• We will rely on your consent to process the information marked with an * above which is collected at the outset of the recruitment process.
• Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
• In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety within the work environment or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
• Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
• Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
• For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
• Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.

Your rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

You currently have the right at any time to ask for a copy of the information about you that we hold in addition to your right to be forgotten. If you would like to make a request for information, please email: admin@medicalwinglocums.co.uk.

The right to be informed about Our collection and use of personal data.

The right of access to the personal data We hold about you.

The right to rectification if any personal data We hold about you is inaccurate or incomplete.

The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, but if you would like Us to delete it sooner, please email admin@medicalwinglocums.co.uk.

The right to restrict (i.e. prevent) the processing of your personal data

The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation).

The right to object to Us using your personal data for particular purposes and rights with respect to automated decision making and profiling.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

Withdrawal of consent

If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time.  In order to do so you should contact us via the website.

Concerns

If you have any cause for complaint about Our use of your personal data, please email admin@medicalwinglocums.co.uk. We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office: https://ico.org.uk/concerns

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

How and Where Do We Store Your Data?

We only keep your personal data for as long as We need to in order to use it as described above, and/or for as long as We have your permission to keep it.

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.

Your data will only be stored in the UK.

Do We Share Your Data?

We will not share any of your data with any third parties for any purposes.

In certain circumstances, we may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

What Happens If Our Business Changes Hands?

We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.

How Can You Control Your Data?

In addition to your rights under the GDPR, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details).

You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

Your Right to Withhold Information

You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.

How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable, and We will provide any and all information in response to your request free of charge. Please contact Us for more details using emailing us on admin@medicalwinglocums.co.uk.

Cookies

During the course of any visit to The Company’s website, the pages you see, along with a short text file called a ‘cookie’, are downloaded to your computer. Many websites do this, because cookies enable website publishers to do useful things like find out whether you have visited the website before.

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website’s computer and stored on your computer’s hard drive. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites. Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time.

Contact

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at admin@medicalwinglocums.co.uk, by telephone on 01183705001, or by post at SPACES Building, 9 Greyfriars Road, Reading, RG1 3QS. Please ensure that your query is clear, particularly if it is a request for information about the data, We hold about you.

Changes to Our Privacy Notice

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up to date.